Administrative Assistant

Company Name:
Tenet
Title: Administrative Assistant
Location: MA-Framingham
Other Locations:
Provides secretarial and administrative support to Northeast region executives of Tenet Healthcare. Reports to the Executive Assistant to the CEO of the region. Performs a variety of duties.
1. Coordinates and schedules meetings for region office executives including reserving conference rooms, refreshments and audiovisual equipment as necessary.
2. Prepares expense reports and books travel for region executives using Concur, Tenet's travel and expense reporting system.
3. Coordinates, composes, and prepares all correspondence for the departments as necessary. Performs routine duties and prioritizes special projects, obtaining assistance as needed. Is responsible for maintenance of all related files, mail distribution, replenishing office and kitchen supplies consistent with usage. Reviews and distributes all mail to appropriate persons.
4. Greets all visitors to the region office.
5. Responsible for screening and referral of telephone calls to the region office. Deals discreetly with large amounts of sensitive and confidential data, with referrals to appropriate parties. Handles inquiries or situations of an often highly confidential nature; refers to appropriate department or persons as required.
6. Takes and transcribes meeting minutes using advanced word processing skills.
Minimum of three to five years of related experience. Proficient in Microsoft Office (Word, Excel, Powerpoint and Outlook)

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